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    Jan 18, 2022  
2021-2022 Catalog of Courses 
    
2021-2022 Catalog of Courses

Graduate Academic Policies and Procedures


[Text for Catalog Under Review] 

Click on any link to be taken to the entry below.

Fort Lewis College, not an individual department, awards graduate certificates and degrees. For this reason, certain academic policies and procedures developed through faculty governance or administrative processes apply to programs in all departments upon approval by the Provost and Vice President for Academic Affairs. When an academic policy and procedure is presented as a link to the Undergraduate Academic Policy and Procedure section of the catalog, this indicates that the regulations for undergraduate students also apply to graduate students. These policies and procedures do not represent all regulations that relate to graduate students, are not specific to this catalog, and are subject to change without prior notice, with the changes becoming effective upon approval of the Provost and Vice President for Academic Affairs. Students will be notified via their official Fort Lewis College email account if and when changes are implemented. Departments may develop and administer additional academic regulations. Students have a responsibility to know their department’s requirements, policies, and procedures by reviewing the departmental requirements in the catalog, the department’s website, and the department’s graduate student handbook

Academic Dishonesty by Students

Click here for the Academic Dishonesty by Students  policy.

Academic Grievance and Appeals

Click here for the Academic Grievance and Appeals  policy.

Academic Standing

Academic standing is a measurement of the quality of a graduate student’s academic performance at any given point in time. Academic standings for graduate students are GOOD STANDING, PROBATION, ACADEMIC DISQUALIFICATION and REINSTATED FROM ACADEMIC DISQUALIFICATION. To be in good standing, students must meet the minimum cumulative grade point average standards established in this policy, unless higher grade point average standards have been established by their programs. Students can be academically disqualified by violating either the cumulative grade point average or departmental standards. Academic standings are updated at the end of each fall, spring, and summer term.

Cumulative Grade Point Average Standard

Students must maintain a minimum cumulative grade point average of 3.00 in all coursework numbered 600-700 to be in good standing for GPA. Students with a cumulative grade point average of 2.00 – 2.99 are on probation for GPA. Students on probation who earn a 3.00 grade point average for each subsequent term will remain on probation until their cumulative GPA is at or above 3.00. Students on probation whose following term GPA falls under 3.0 will be placed on academic disqualification. Students on probation who fail to achieve a minimum semester grade point average of 3.00 after one semester will be academically disqualified for GPA, with the option to appeal for program continuation. Students can move to academic probation when a term GPA is 3.0 or above and remain on prbation as long as they continue to earn a term GPA of 3.0. Students who fail to achieve a minimum GPA of 1.99 will be academically disqualified for GPA.

This table summarizes the cumulative grade point average standard:

Cumulative GPA Academic Standing
3.00 or higher Good Standing for GPA
2.00 - 2.99* Probation for GPA
1.99 or lower Academic Disqualification for GPA

* Students may need to appeal probation in order to graduate if they do not have enough time in the program to bring their cumulative grade point to 3.00 GPA.

* Students can continue in the program on probation as long as they maintain a term GPA of 3.00.

Notification of Academic Standing

At the conclusion of fall, spring, and summer terms, an email will be sent to students’ Fort Lewis account explaining how they may check their academic standing for cumulative grade point average.

Students on probation based on cumulative grade point average standards are expected to establish an academic plan with their Graduate Faculty advisor prior to the beginning of the next semester.

Students with an academic standing of academic disqualification will be provided instructions in their notification email about how to appeal.

Adjustment of Academic Standing Based on Department Standards

In addition to the minimum academic standards established in this policy, a graduate student may be required to meet departmental standards. Departmental standards are published as part of the requirements for each program.

If through a process established by the department, a student has been judged to not be making academic progress, the department may petition the Post-Baccalaureate and Graduate Academic Standards Committee to change a student’s academic standing to Probation or Academic Disqualification.

Consideration of Appeals and Petitions by the Committee

The Post-Baccalaureate and Graduate Academic Standards Committee reviews appeals three times per year in January, May, and August.

Students may appeal academic disqualification based on cumulative grade point average if:

1. There are documented special circumstances why the standards were not met, and

2. There is high probability that the student’s cumulative GPA can be raised to 3.00 or higher in subsequent semesters of coursework.

Students will be notified of the Committee’s decision by email to the Fort Lewis College account. If an appeal or petition is granted, the Committee, in consultation with faculty in the student’s department, will establish specific requirements the student must meet and the consequences of not meeting those requirements. If an appeal is denied, the student may appeal to the Provost and Vice President for Academic Affairs, whose decision is final.

Advising

All students are assigned an Graduate Faculty Advisor by their department upon admission. Students must review their academic progress with this advisor at least once per term. Students may be assigned additional advisors in accordance with departmental advising policy.

Applying for Graduation

Once a student has registered for the final courses to fulfill degree or certificate requirements, the student may submit the Application for Graduation form to the Registrar’s Office. The Registrar’s Office will review the application and notify the student of the decision within seven weeks from the Census Date. A student may appeal if the application for graduation is denied. The appeal deadline will be the last business day of March for the spring degree candidates, the last business day of June for the summer degree candidates, and the Friday before the Fall break in November for the fall degree candidates. In the appeal, the student must provide documentation of how all missing degree requirements will be completed by the end of the semester indicated on the application. If the appeal is denied, the student must submit a new application in a subsequent semester.

Attendance

Click here for the Attendance   policy.

Auditing

Click here for the Auditing   policy.

Census Date

Click here for the Census Date  policy.

Classification of Students

A student admitted to the College who has declared an intention to pursue the requirements for a master’s degree or graduate certificate will be classified as follows:

M.A. First Year Fewer than 19 semester credits
M.A. Second Year 19 or more semester credits
Certificate First Year Fewer than 19 semester credits
Certificate Second Year 19 or more semester credits

Unclassified students are those who have been admitted to the College without the intention of pursuing a degree or certificate.

Communications Policy

Click here for the Communications Policy .

Course Load

Normal Course Load

Normal course load is defined as the number of credits students are expected to enroll in each fall, spring, and summer term as indicated in the departmental course sequencing. For graduate programs designed for working adults, the normal course load may be less than a full-time load.

Enrollment Certification Course Load

For purposes of enrollment certification for third parties, students’ course loads will be categorized as full-time, half-time, or part-time as follows:

Term  Full-Time  Half-Time  Part-Time
Fall, Spring, and Summer  9 semester credits  4-8 semester credits  1-3 semester credits

Course Offerings and Cancellations

Click here for the Course Offerings and Cancellations  policy.

Effective Catalog

Click here for the Effective Catalog  policy.

Enrollment Certification

Click here for the Enrollment Certification  policy.

Family Educational Rights and Privacy Act (FERPA)

Click here for the Family Educational Rights and Privacy Act (FERPA)  policy.

Final Exams

Click here for the Final Exams  policy.

Grade Appeals

Click here for the Grade Appeals  policy.

Grade Change Policy

Click here for the Grade Change Policy  .

Grades, Quality Points, and Cumulative Grade Point Average

Grades

Students are assigned a grade for each course registered for, completed, and/or withdrawn from after the Census Date for each enrolled term. A grade can be classified as either an appraisal of the quality of a student’s work or an explanation about why such an appraisal was not made.

Grades Appraising Quality of Work  

Graduate Studies programs use the letter grade system to appraise the quality of a student’s work in a course. This system assigns a grade A, A-, B+, B, B-, C+, C, C-, D+, D, D- or F. Grades of A to C- earn credit. Grades of D+, D, D-, and F do not earn credits. Grades of A to F are figured into the computation of the cumulative grade point average.

Grades Explaining Why Quality of Work Was Not Appraised

A grade of AU, AW, GW, I, MW, and NG explains why the quality of a student’s work in a course was not appraised.

AU - A grade AU means the student initiated, and the instructor approved, the auditing of a course. No credit is awarded for a grade of AU. This grade does not figure into the computation of the cumulative GPA.

AW - A grade of AW means the College withdrew the student from a course or a term as allowed by an administrative policy. No credit is awarded for a grade of AW. This grade does not figure into the computation of the cumulative GPA.

GW - A grade of GW means the student initiated withdrawal from a course or from a semester and this withdrawal was approved by the program director. No credit is awarded for a grade of GW. This grade does not figure into the computation of the cumulative GPA.

I - A grade of I means the student initiated, and the instructor approved in accordance with grading policy, a delay in the appraisal in the student’s work. No credit is awarded for a grade of I. This grade is not used in the computation of grade point averages. The conditions for which a grade of I may be assigned are 1) the major part of the course requirements has been met; 2) the student is unable to complete the requirements in the term in which the course is taken for compelling and unforeseen reasons, and 3) in the opinion of the instructor, the requirements can be completed by the student without repeating the course. If the student completes the course requirements within the time allotted, the instructor will make an appraisal of the quality of the student’s work by submitting a Grade Change Form. If the course requirements are not completed within one year after the end of the appropriate term, the grade of I will revert to an F. The dean of the school in which the course is offered may waive for good reason the one-year deadline upon petition by the student to the program director. A grade of I must be resolved prior to degree conferral.

MW - A grade of MW means the student was called to active military duty.  No credit is awarded for a grade of MW. This grade does not figure into the computation of the cumulative GPA.

NG -  A grade of NG means the instructor did not file a grade for the course by the deadline. No credit is awarded for a grade of NG. This grade is not used in the computation of grade point averages. Once the deadline has passed, up to one year after the grade of NG was filed, the instructor may make an appraisal of the quality of a student’s work by submitting a Grade Change Form. NG grades will revert to F grades after one year. A grade of NG must be resolved prior to degree conferral. 

Quality Points

Quality points for a course are determined by the numeric grade earned in the course multiplied by the number of credits for the course.

Graduate Studies uses the four-point system to three decimal points to assign numeric grades:

 
  A    =    4.000 points
  A-   =    3.667 points
  B+  =    3.333 points
  B    =    3.000 points
  B-   =    2.667 points
  C+  =    2.333 points
 
  C    =    2.000 points
  C-   =    1.667 points
  D+  =    1.333 points
  D    =    1.000 point
  D-   =    .667 point
  F    =    0.000 points

Numeric grades are not given for the grades of AU, AW, GW, I,MW, or NG.

Cumulative Grade Point Average

The cumulative grade point average serves as the overall assessment of the quality of a student’s course work. It is computed by dividing the total number of quality points for graduate courses by the total number of GPA credit hours. The result is truncated to two decimal points. Grades of AU, AW, GW, I, MW, and NG do not figure in the calculation of the cumulative GPA.

Holds

Click here for information on Holds .

Orientation

New graduate students are required to attend a departmental orientation immediately prior to their first term of attendance.

Registration

Click here for Registration  policies and procedures.

Student Complaints Policy

Students have a right to pursue resolution of the problems they encounter in their dealings with Fort Lewis College faculty, staff or administrators. In the Student Complaints Policy, complaints are defined as problems that arise between a current, prospective or former student due to employee violations of Fort Lewis College policies or procedures, state statute or regulations, or accreditation requirements.

To initiate a complaint, complete the Academic Complaint Form.

Time Limits on Coursework

Click here for the Time Limits on Coursework  policy.

Transfer Credit Policy

Students who have completed graduate-level courses application to their degree or certificate program may have those credits evaluated for transfer. The maximum number of credits accepted for transfer will be detemined by each graduate degree program and six credits for a graduate certificate program. Credits will not be accepted for transfer if the course was not completed at a regionally accredited college or university with a comparable program; the course grade was less than B-; the course was completed more than six years prior to the date of admission; and the course was used to fulfill requirements for a previously earned degree.

Departments evaluate prior coursework on a case-by-case basis. The department may require a course syllabus to make a recommendation. Students will be notified of the department’s recommendation via email. The department’s recommendation will be reviewed following the standard policies and procedures of the Registrar’s Office. Grades of credits accepted for transfer will not be included in the calculation of the Fort Lewis College grade point average.

Transcripts

Click here for the Transcripts  policies and procedures.

Withdrawing from a Term

Students who have registered for classes and decide not to attend have the responsibility to cancel their registration or initiate withdrawal by following the appropriate procedures.

Click here for the Withdrawing  policies and procedures.